***Routine Services Suspended***
Please note, effective immediately the embassy is temporarily ceasing routine passport and Consular Report of Birth Abroad (CRBA) services. Because of public health measures in the United States to prevent the spread of COVID-19 the U.S Department of State began limiting its passport operations to emergency services only, limiting our ability to provide routine services overseas.
For urgent travel within 72 hours, please contact us at ACSLusaka@state.gov to schedule an appointment for an emergency passport. For routine passport or CRBA applications, please consider applying once normal operations resume. We will contact anyone with a pending passport application or scheduled appointment to discuss your individual situation.
Birth of a Child:
If you are a U.S. citizen in Zambia and your child is born here, we can help you obtain proof of U.S. citizenship for your child. Please review our Consular Report of Birth Abroad checklist (PDF) which outlines all of the application requirements. Once you have all the required documents, please schedule an appointment.
At the time of the interview, we will need to see the documents, the child, and at least one parent (preferably a U.S. citizen parent). You may also apply for a first-time passport for the child at the same time. Please see our guidance on passports for minors. Note that for minors under age 16, passport applications generally require the signature of both parents in person. You may also apply for a Social Security number for your child.
U.S. citizen parents should register their children as soon as possible but it is imperative that registrations take place before the children reach 18 years of age. A Consular Report of Birth Abroad cannot be prepared if the child is 18 years old or more at the time the birth is reported. Persons born abroad who are more than 18 years of age, and who believe they have a claim to U.S. citizenship, but who have never been documented as a U.S. citizen, should apply to the nearest American consular office for information and assistance in investigating their claim to U.S. nationality.
As U.S. citizen parent(s), you should report your child’s birth abroad as soon as possible to the U.S. Consulate to establish an official record of the child’s claim to U.S. citizenship at birth. The official record will be the Consular Report of Birth Abroad, Form FS-240 which is a basic United States citizenship document.
Consular Report of Birth Abroad (CRBA)
A Consular Report of Birth (CRBA) is evidence of United States citizenship, issued to a child born abroad to a U.S. citizen parent or parents who meet the requirements for transmitting citizenship under the Immigration and Nationality Act (INA).
CRBA applications must be made before the child’s 18th birthday, and we recommend that the parents apply for the CRBA as soon as possible after the child’s birth. For applicants older than age 18 who have never been issued a CRBA, please refer to Possible Derivative Claim to U.S. Citizenship. Anyone who has a claim to U.S. citizenship must be in posession of a valid U.S passport to enter and exit the United States, even if they have citizenship of another country, as well.
Third Party Attendance at Passport and CRBA Appointment Interviews
Generally, immediate family members may accompany passport or CRBA applicants to their appointment interviews at a U.S. embassy or consulate, and all minor children must be accompanied by a parent or guardian. Passport or CRBA applicants also have the option of being accompanied by an attorney at their appointment interview. Attendance by any third party, including an attorney, accompanying an applicant is subject to the following parameters designed to ensure an orderly appointment interview process and to maintain the integrity of the adjudication of the application(s):
- Given space limitations in the consular section, not more than one attendee at a time will be allowed to accompany an applicant (or the applicant’s parent or guardian if the applicant is a minor).
- Attendance by an attorney does not excuse the applicant and/or the minor applicant’s parent or guardian from attending the appointment interview in person.
- The manner in which a passport or CRBA appointment interview is conducted, and the scope and nature of the inquiry, shall at all times be at the discretion of the consular officer, following applicable Departmental guidance.
- It is expected that attorneys will provide their clients with relevant legal advice prior to, rather than at, the appointment interview, and will advise their clients prior to the appointment interview that the client will participate in the appointment interview with minimal assistance.
- Attorneys may not engage in any form of legal argumentation during the appointment interview and before the consular officer.
- Attendees other than a parent or guardian accompanying a minor child may not answer a consular officer’s question on behalf or in lieu of an applicant, nor may they summarize, correct, or attempt to clarify an applicant’s response, or interrupt or interfere with an applicant’s responses to a consular officer’s questions.
- To the extent that an applicant does not understand a question, s/he should seek clarification from the consular officer directly.
- The consular officer has sole discretion to determine the appropriate language(s) for communication with the applicant, based on the facility of both officer and applicant and the manner and form that best facilitate communication between the consular officer and the applicant. Attendees may not demand that communications take place in a particular language solely for the benefit of the attendee. Nor may attendees object to or insist on the participation of an interpreter in the appointment interview, to the qualifications of any interpreter, or to the manner or substance of any translation.
- No attendee may coach or instruct applicants as to how to answer a consular officer’s question.
- Attendees may not object to a consular officer’s question on any ground (including that the attendee regards the question to be inappropriate, irrelevant, or adversarial), or instruct the applicant not to answer a consular officer’s question. Attendees may not interfere in any manner with the consular officer’s ability to conduct all inquiries and fact-finding necessary to exercise his or her responsibilities to adjudicate the application.
- During a passport or CRBA appointment interview, attendees may not discuss or inquire about other applications.
- Attendees may take written notes, but may not otherwise record the appointment interviews.
- Attendees may not engage in any other conduct that materially disrupts the appointment interview. For example, they may not yell at or otherwise attempt to intimidate or abuse a consular officer or staff, and they may not engage in any conduct that threatens U.S. national security or the security of the embassy or its personnel. Attendees must follow all security policies of the Department of State and the U.S. embassy or consulate where the appointment interview takes place.
Attendees may not engage in any conduct that violates this policy and/or otherwise materially disrupts the appointment interview. Failure to observe these parameters will result in a warning to the attendee and, if ignored, the attendee may be asked to leave the appointment interview and/or the premises, as appropriate. It would then be the applicant’s choice whether to continue the appointment interview without the attendee present, subject to the consular officer’s discretion to terminate the appointment interview. The safety and privacy of all applicants awaiting consular services, as well as of consular and embassy personnel, is of paramount consideration.